PKNS Supplier Code of Conduct

At PKNS we acknowledge and appreciate the support we receive from you, our providers of

goods and services (hereafter referred to as “Suppliers”), and are aware of your importance

to our overall success and business continuity. As such we recognise the importance of

fostering a business environment that can lead to shared beneficial outcomes for PKNS and

your organisation. Achievement of this requires PKNS to uphold its commitment to “advance

a responsible supply chain” as part of addressing our direct and indirect impacts on the

economy environment and society (EES).

This Supplier Code of Conduct promotes a set of ethical behaviours that PKNS strives to

implement in our day-to-day operations. In addressing our impacts on the EES, we will require 

you to uphold the same behaviours, and expect you to similarly hold your own suppliers

• accountable to the behaviours outlined in this Code. We are certain that together our collective
• efforts to champion these behaviours will strengthen our relationship and bring us long-term
• social and economic value.

This Code is intended for all Suppliers to PKNS. This includes contractor companies,

consultants, vendors and other related entities providing goods or services to PKNS.

 The Code is as follows:

1. Labour and Decent Work

a) Upholding compliance: Comply with legal and other related requirements related to the

protection of workers’ basic human rights. Implement labour and decent work standards

and best practices 

b) Freedom of association: Respect workers’ rights to form or join organisations of their

own choice, to bargain collectively and engage in peaceful assembly 

c) Eliminating forced or involuntary labour: Ensure recruitment and hiring processes, as well

as the workplace are free from all forms of modern slavery e.g. forced or involuntary labour.

Commit to elimination of modern slavery in the supply chain by establishing strict procurement

criteria, assessing risks for human rights violation and promoting ethical labour practices 

d) Avoiding child labour: Comply with local laws related to minimum hiring age for employees;

however in no case may a supplier hire or use the services of a worker younger than 15 years

of age. Workers younger than 18 years of age shall not perform work that is likely to jeopardise

their health or safety or prevent their rights to an education.

e) Inclusivity: Provide a workplace that fosters a sense of belonging among workers, free from

discrimination on the account of race, colour, gender, language, religion, political or other opinion,

national or social origin, property, birth or other status. Empower workers through the

provision of training and other opportunities for personal growth.

f) Fair wages and benefits: Pay wages and provide benefits to workers fairly and on time, by

complying with all applicable wage laws and regulations, including those relating to minimum

wages, overtime hours and legally mandated benefits. 

g) Working hours: Ensure working hours and any overtime work comply with applicable labour

laws and regulations. Provide workers with mandated breaks and holidays, including time-off

for emergencies and medical leave.

h) Building trust: Establish safe environment and effective processes for workers to communicate

feedback or grievances without fear of reprisal or retaliation.

2. Safety and Health

a) Upholding compliance: Comply with legal and other requirements related to occupational safety

and health. Implement occupational safety and health standards and best practices.

 b) Participation and consultation: Consult and seek workers’ participation on all aspects of safety

and health management associated with their work.

c) Positive safety culture: Assign responsibilities and accountability for the management of safety

and health at the workplace, and ensure adequate resources are provided to effectively identify

hazards and risks, implement preventive and protective measures and promote health at work.

Protect the safety and health of our workers including those working on our behalf by preventing

work-related injuries, ill health and diseases.

d) Public safety and health: Take into account and address safety and health hazards and risks that

may affect the public directly or indirectly from operations.

3. Protection of the Environment 

a) Upholding compliance: Comply with legal and other related requirements related to the protection

of the environment. Implement environmental management systems and best practices. 

b) Sustainable resource use: Assess and manage the potential adverse impacts from the use of natural

resources to make our products and services, particularly those that are rare, difficult to extract, requires

intense processing, or not easily reused or recyclable. Understand that natural resources like water,

biodiversity and minerals are a resource shared by all of society and thus have to be used responsibly.

c) Prevention of waste and pollution: Prevent the generation of waste and releases into the air, land and

water by taking control measures for potential impacts of the goods or services at different lifecycle stages

i.e. design or planning, fabrication or development, use, and end of life. Adopt and promote circular

economy principles and aspire to become zero-waste generating.

d) Climate change: Reduce generation of greenhouse gases in operations and supply chain by incorporating

low carbon features into goods and services, reducing reliance on fossil fuels, transitioning to renewable

energy, and promoting adoption of low carbon practices. Assess the risks and opportunities of climate

change to the business and establish a climate mitigation and adaptation plan.

e) Conservation of biodiversity: Assess and manage the potential adverse impacts to biodiversity

and ecosystems that may arise from operations and finished goods and services. Commit to repairing

or restoring any damage that may have been caused to the environment

4. Business Ethics

a) Fair competition: Support fair competition in the supply chain by complying with applicable

anti-competitiveness legal requirements. Provide potential and existing suppliers with equal and

consistent information without bias or prejudice that can lead to unfair advantage or disadvantage. 

b) Anti-corruption: Establish a culture of professionalism, integrity and honesty among workers.

Giving or receiving of gifts or hospitality for the purpose of an improper advantage is prohibited

between Suppliers and the customer for any business transaction. 

c) Compliance: Comply with applicable laws, regulations and other requirements.

d) Integrity complaint: Encourage employees and those working on the organisation’s behalf, suppliers,

and the public to raise any grievances or concerns related to potential improprieties. Commit to

establishing effective channels to address such complaints in accordance with the law, safeguard

confidentiality and anonymity, and protect complainants against retaliation. 

e) Conflict of interest: Require employees to declare any financial, personal, familial, group, political

or other interests that can lead to conflicts of interest when carrying out their duty. 

f) Data privacy and confidentiality: Comply with legal requirements related to data privacy and protect

sensitive information belonging to employees, customers and suppliers when personal information is

collected, stored and used.

5. Monitoring Compliance to the Code 

a) Ensure compliance with this Code by developing and maintaining necessary supporting documentation

which shall be accurate, updated and complete.

b) Establish and implement processes for timely correction of any deficiencies or violations identified.